Medical Assisting/Phlebotomy Technician Policies & Procedures

After acceptance into the program, the student must complete the following steps:

1. Attend all scheduled orientation sessions or its equivalent with the program coordinator.
2. Completion of all healthcare requirements including drug screen, physical exam, required immunizations, and healthcare testing.
   • Specific healthcare requirements will be shared with the student at the time of acceptance into the program. Please contact the program coordinator with any questions occurring before time of acceptance.
3. Current CPR certification by the American Heart Association for Healthcare Providers. It cannot be the CPR for lay rescuers known as BLS Heartsavers.
4. Submit a state (Ohio Bureau of Criminal Identification and Investigation BCI) and federal (FBI) background check that is less than one year old at time of application to the program.

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Attendance

Students are expected to be present for all theory classes and labs. If students are unable to attend class or lab, they must call the instructor and leave a message stating their full name and the reason they will not be attending.

Any clinical day missed must be made up. If a student will be late or absent for clinical, it is the student’s responsibility to notify the clinical supervisor as soon as possible.

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Assignments

All assignments must be submitted by the due date in order to receive credit. It is the responsibility of the student to meet with the instructor to discuss extenuating circumstances.

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Insurance

Student’s health problems are their own financial responsibility. All students are advised to carry hospitalization insurance while attending college. While students not covered by hospitalization are allowed to participate in an externship, they must sign (on their application for externship) a waiver releasing Belmont College from responsibility in the event they are injured at the practicum site, and they must agree to accept financial responsibility for injury.

Belmont College maintains a liability policy that covers students only while participating in program-sponsored activities.

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Background Check

Must be completed prior to the sixth week of the semester and submitted to Program Coordinator. The BCI and FBI background checks must be done through the State of Ohio.

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Field Trips and Clinics

Students will dress appropriately and wear a lab coat and a College I.D. badge. Clinics will be assigned on a rotating basis. If a student cannot attend, the clinic supervisor and instructor must be called.

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Medical Assisting Practicum

The student will spend three days a week during his/her last semester at an agency where he/she will enhance both clinical and administrative skills for a total of 160 unpaid hours. Externships will be arranged and supervised by the externship supervisor in conjunction with the agency. In order to be eligible, the student must have completed all program courses or obtain the approval of the externship coordinator and the instructor. The student must have a 2.5 grade point average, have completed an application form, and have approval of the Medical Assisting faculty. The hours are arranged by the student and the agency.  The student will not be paid by the agency for the experience. The student must successfully complete the externship in order to graduate.

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Phlebotomy Technician Externship

Phlebotomy students will complete 12-hour externship at a clinical site.

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Transportation

Transportation to clinics and externship is the responsibility of the student.

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Uniform

All Medical Assisting/Phlebotomy students must present a neat, well-groomed appearance at all times. In addition to these requirements, the following must be met in the clinical or administrative area:

• Uniform worn as mandated by the College.
• Nails should be of reasonable length and well-manicured.
• Hair must not be loose or dangling.
• Beards and mustaches must be kept neat.
• Makeup should be in moderation.
• Smoking is permitted only in designated areas.
• Gum chewing is not permitted while on duty.
• College I.D. badge and stethoscopes are required.
• Body jewelry is prohibited.

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Certification

Will be eligible to sit for AMT national certification exam upon meeting graduation requirements. Will also be able to hold any of these five credentials: CMA (AAMA), RMA (AMT), NCMA (NCCT), CCMA (NHA), and CMAC (AMCA).

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Special Enrollment Requirements

American Heart Association Healthcare Provider certification required upon entrance into the program or must take the First Aid & CPR course. AHA certification test must be performed in person.

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Goal of Minimum Expectations

“To prepare competent entry-level medical assistants in the cognitive (knowledge), psychomotor (skills), and affective (behavior) learning domains.”

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Readmission

Students shall be eligible for consideration for readmission to their program after ONE withdrawal or academic failure. Leaving the program due to military deployment reasons does not constitute a withdrawal. Reinstatement of deployed program students will be evaluated and planned on an individual basis by the program and institution according to program completion requirements, upon planned return, and current law and rule.

Students shall submit application to readmit to the program no later than the Monday of midterms the semester prior to returning to the program. Students returning from military deployments are exempt from this expectation.

Students must complete the entire medical assisting or phlebotomy program within three years of the date of entry into the program unless the requirement is waived by the program coordinator in the case of active or reserve military members. Petitions for readmission will be reviewed by the program coordinator. The decision to readmit the students will be made based on the following criteria:

1. No more than 1 previous academic or clinical failure, withdrawal or dismissal from the program. Leaving the program due to military deployment reasons does not constitute a withdrawal.
2. Leaving the program due to illness of self-and/or immediate family member does not constitute a withdrawal. Students must submit appropriate documentation that demonstrates proof of illness of self-and/or immediate family member.
3. Available space in the program
4. Evaluation of the student’s standing relative to any revisions in the curriculum, courses or requirements which may have occurred
5. Review and evaluation of student’s academic and clinical performance at the time of student’s withdrawal or dismissal.

Students seeking readmission are subject to the policies in place in the student handbook and catalog at the time of the readmission request.

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Readmission Standards

• GPA 2.75 – GPA of 2.0 for students who are returning home from military deployments
• Repeat State of Ohio (BCI) and Federal (FBI) Background Check and Drug Screen at time of readmission application.
• Reinstate testing 85% pass score (with no rounding of points and no option for remediation or any readmission testing) for retained knowledge in theory and skills based on the cumulative knowledge in the semester of successful completion prior to fail or withdrawal.
• Students will be charged for readmission testing. Students returning from military deployment are exempt from testing fee.
• Students will successfully complete at least three skills as identified by the program coordinator in the skills lab.

No potential for readmission if the student’s fail, withdrawal, or removal is earned for unprofessional issues in the clinical setting or any violation of the programs honor code.

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Medical Assistant from Certificate to Degree

This program affords medical assisting certificate holders the opportunity to advance to an Associate Degree of Applied Science in medical assisting. Students must present official transcripts which demonstrate the prior attainment of a certificate program from an accredited college. Students must also hold one of these five acceptable credentials: CMA (AAMA), RMA (AMT), NCMA (NCCT), CCMA (NHA), and CMAC (AMCA). Medical assisting transition students will follow year two of the degree program sequence. Completing the associate degree does not make one eligible for national certification.